Hannover Rück SE
Karl-Wiechert-Allee 50
30625 Hannover, Germany
E-mail: Hauptversammlung[at]hannover-re.com
You can contact Hannover Re's data protection officer by post using the aforementioned address (please add the address line "Group Data Protection Officer") or via e-mail at: privacy[at]hannover-re.com.
Hannover Re processes your personal data in conformity with the EU General Data Protection Regulation (GDPR), the German Data Protection Act (BDSG), the relevant legal provisions governing the European Company (SE) such as the Statute for a European Company Regulation (SE Regulation), the German Stock Corporation Act (AktG) and other relevant legal provisions.
The shares of Hannover Re are no-par-value registered shares. In accordance with Section 67 AktG, personal data must be entered in the Company's share register when issuing such registered shares. This personal data consists of the shareholder's first name and surname, postal and electronic address details, shareholder's date of birth as well as the specification of the number of shares or stock number. In accordance with Section 67 (1), sentence 2 AktG, the shareholder is required to provide this information to the Company. This notification is usually provided by the credit institutions involved in the purchase/sale and safekeeping of the shares. The credit institutions pass this information on to Hannover Re via Clearstream Banking AG, Frankfurt, which, as the central securities depository, oversees the technical processing of securities transactions and the safekeeping of shares for the credit institutions. Insofar as shareholders provide personal data of authorised representatives to Hannover Re (e.g. in the context of registration for the Annual General Meeting), this data is collected and stored accordingly (normally the first name and surname as well as the address).
Personal data is processed primarily for purposes of stock corporation law, commercial law and tax law such as:
Data processing takes place on the legal basis of Article 6 (1) c) and (4) GDPR in conjunction with the German Stock Corporation Act (AktG), in particular Section 67 and Section 118a AktG (realisation of a virtual Annual General Meeting). Primarily, the personal data is processed for the proper preparation and execution of the virtual Annual General Meeting in order to enable you to exercise your respective rights in connection (in particular for the registration, electronic exercise and confirmation of voting rights, the granting, amendment and revocation of authorisations and, if applicable, instructions for participation, the exercise of the right to speak and the right to information by way of video communication and the electronic possibility to object to resolutions of the Annual General Meeting as well as for the tracking of its complete transmission in video and audio).
In individual cases, Hannover Re also processes your data in order to safeguard legitimate interests in accordance with Article 6 (1) f) GDPR. This is the case, for example, if personal data is processed for statistical purposes, for example regarding changes in the shareholder structure or trading volumes, or if, in connection with capital increases, we are required to exclude certain shareholders from information concerning rights offerings due to their nationality or place of residence so as to adhere to securities regulations of such countries.
If you make use of the electronic registration process for the Annual General Meeting via our Shareholder Portal, we will process your data in this respect with your consent pursuant to Article 6 (1) a) in conjunction with Article 7 GDPR. Your consent is voluntary. You may withdraw the consent that you have given at any time with effect for the future. However, we would point out that if you withdraw your consent it may no longer be possible for us to make the Shareholder Portal available to you completely or in part.
When using the Shareholder Portal, data is stored in a log file (in particular, IP address, time stamp, actions performed, shareholder number (encrypted), session ID, and possible error logs) in order to operate the portal securely.
The Shareholder Portal also uses cookies, which are essential for the operation of the portal. Cookies are used exclusively by Hannover Re and not by the portal service-provider itself. Section 25 (2) No. 2 of the German Telecommunications and Telemedia Data Protection Act (TDDSG) forms the legal basis for such data processing.
We use the following technical cookies without your explicit consent, as they are necessary for the failure-free operation of our website:
WebSessionID: Support for error analyses / investigation of cyber attacks
JSESSIONID: Identification of the user during navigation steps within the application
HideCookieNotice: Control the hiding of the cookie banner
If we intend to process your personal data for any other purpose, we will inform you in advance within the scope of the legal provisions.
In the context of a shareholder's registration for the Annual General Meeting, Hannover Re processes the necessary data stored in the share register as well as the data provided as part of registration or communicated on this occasion by the respective custodian bank (in particular first name and surname, place of residence or address, e-mail address, number of shares, class of shares and type of ownership).
The Annual General Meeting shall be held as a virtual Annual General Meeting pursuant to Section 118a of the German Stock Corporation Act (AktG) without the physical presence of the shareholders or their proxies (with the exception of the proxies appointed by the Company).
If a shareholder requests that items be placed on the agenda, Hannover Re will publicise these items, stating the name of the shareholder, if the requirements pursuant to the German Stock Corporation Act (AktG) are met. Likewise, Hannover Re will make countermotions and nominations by shareholders available on the website of Hannover Re, stating the name of the shareholder, if the requirements pursuant to the German Stock Corporation Act (AktG) are met (Article 56 Sentence 2 and Sentence 3 SE Regulation, Section 50 (2) German SE Implementation Act (SEAG), Sections 122 (2), 126 (1), 127 AktG).
External service providers:
Hannover Re makes use of external service providers for the management of the share register and for technical matters connected with holding the Annual General Meeting. Examples of the tasks performed by service providers that we commission in this regard are:
Additional recipients:
In the context of Hannover Re's AGM a list of attendees is compiled containing personal data of the participants. Pursuant to Section 129 AktG (4), the list must be made available to all attendees before the first vote, and in the case of a virtual AGM, to all shareholders and representatives of shareholders who are electronically connected to the meeting. Each shareholder shall be granted access to the list of attendees upon request for up to two years after the AGM.
Furthermore, personal data is disclosed in accordance with legal requirements in connection with the exercise of shareholder rights. This is the case in the context of publishing requests to amend the agenda (Article 56 SE Regulation in conjunction with Section 124 (1) AktG) as well as countermotions and election nominations received from shareholders (Article 53 SE Regulation in conjunction with Sections 126 and 127 AktG). Insofar as shareholders are given the opportunity to ask questions by means of electronic communication during the virtual Annual General Meeting, this will be announced on the basis of Article 53 SE Regulation in conjunction with Section 131 (1) and (1f) AktG. In addition, it may become legally necessary to pass on your personal data to other recipients such as public authorities in the event of certain facts and circumstances applying (e.g. if statutory voting rights thresholds are exceeded, to financial authorities or criminal prosecution authorities).
The transfer of shareholders' personal data to countries outside the European Economic Area (EEA) is not envisaged. Should, however, your personal data be transferred to third countries, such transfer will only take place if the third country has been confirmed by the European Commission as having an appropriate level of data protection, if other appropriate data protection guarantees (e.g. mandatory internal company data protection regulations or EU standard contractual clauses) are in place or if this is permitted based on a legally recognised exception for certain cases, e.g. if shareholder communications are also transmitted to shareholders in third countries and these communications contain personal data (in particular motions for the Annual General Meeting with disclosure of the name of the person proposing the motion) or if it is necessary for the establishment, exercise or defence of legal claims.
Your personal data is deleted as soon as it is no longer required for the purposes mentioned above. This does not apply if and to the extent that statutory obligations to provide evidence and to retain data (e.g. under the German Stock Corporation Act, Section 257 of the German Commercial Code, Section 8 of the German Money Laundering Act or Section 147 of the German Fiscal Code) oblige us to retain the data for a longer period of time or if the data is relevant for judicial or extrajudicial proceedings, for example in the case of actions for avoidance or nullity; in these cases, we shall retain the data for as long as the relevant obligations to provide evidence and to retain data exist or until the relevant proceedings, including any enforcement proceedings, have been finally and conclusively concluded by a court of law or otherwise.
Data stored in the share register will be stored for the holding period and a period of ten years following the complete sale of your shares based on the legal documentation and retention obligations and subsequently anonymised. Based on the legal principles governing the statute of limitations, this can lead to a storage period of three to thirty years (Section 199 of the German Civil Code).
For personal data arising in connection with Annual General Meetings, the period of storage is normally up to three years. Insofar as you authorise the representative exercising voting rights designated by the Company for the Annual General Meeting, there is a statutory requirement to record the data used to document the authorisation in a verifiable form and retain it under access protection for three years (Section 134 (3) sentence 5 AktG). Wherever possible, your personal data is kept in an anonymised form.
Retention periods commence at the end of the calendar year in which the event triggering the retention period occurs (e.g. termination of shareholder status).
Automated decision-making and profiling is not currently envisaged. Should automated processing of your personal data involve such data being used to evaluate, analyse or predict certain personal aspects relating to you, this is known as profiling. In the event of changes Hannover Re will inform you in accordance with the legal requirements.
You can request information regarding the personal data stored about you from the aforementioned address. Under certain conditions, you can also request that your data be corrected or deleted.
You may also have the right to restrict the processing of your data and to have the data that you made available provided to you in a structured, commonly used and machine-readable format. Consent that has been given may be withdrawn at any time with future effect. Further legal information regarding your data can be found in Article 15 ff GDPR and Sections 67, 67 e AktG.
You can access our Shareholder Portal directly or via our Company's homepage. The Shareholder Portal gives you access to the most important personal information recorded about you in the share register; you can inform us of any corrections here or via the aforementioned address.
If we process your data to protect legitimate interests, you may register your objection to this processing with our data protection officer at the aforementioned address if there are reasons associated with your particular situation that could mean such data processing is inappropriate. We shall then no longer process your personal information unless we can demonstrate compelling and legitimate grounds for processing which outweigh your interests, rights and freedoms, or if the intention of processing is to assert, exercise or defend legal claims.
You have recourse to our data protection officer (contact details as above) or a data protection supervisory authority.
The responsible data protection supervisory authority for Hannover Re is:
Der Landesbeauftragte für den Datenschutz Niedersachsen (Data Protection Commissioner for Lower Saxony)
Prinzenstrasse 5
30159 Hannover, Germany
Phone: +49 (0511) 120 45 00
Fax: +49 (0511) 120 45 99
E-mail: poststelle[at]lfd.niedersachsen.de
We reserve the right to modify this data privacy information at any time within the limits set by applicable laws.
Information valid as of February 2024